Volunteers Needed for Each Scramble
Scramble 1 - Hiltz Road Volunteer Sign Up
Scramble 2 - Mill Hill Volunteer Sign Up
Scramble 3 - Beaver Ride Park Volunteer Sign Up
Scramble 4 - South Alton Volunteer Sign Up
Scramble 5 - Craigmore Volunteer Sign Up
Morning (7:45 - 11:30 a.m.) - 12 volunteers
3 volunteers: morning - Race Site Set Up
2 volunteer - Registration (8:15 am - 11:30 am)
2 volunteers - Timing and Scoring
1 volunteer - Flagger
3 volunteers - Sweeping
1 volunteer - Start/Finish area attendant
2 volunteers - parking attendants
Mid-Day (11:30 a.m. - 2:00 p.m.) - 11 volunteers
1 volunteer - Registration (11:00 am - 2:00 pm)
3 volunteers - Timing and Scoring
1 volunteer - Flagger
3 volunteers - Sweeping
2 volunteers - Tikes on Bikes
1 volunteer - Start/Finish area attendant
2 volunteers - parking attendants
Afternoon (2:00 - 4:30 p.m.) - 10 volunteers
2 volunteers - Timing and Scoring
1 volunteer - Flagger
3 volunteers - Sweeping
1 volunteer - Start/Finish area attendant
3 volunteers - Race Site Takedown (after race)
Event Set Up and Take Down Volunteers
RACE SITE SET UP (3 people)
Under the direction of the Race Director, set up all operations tents and tables including Registration, Timing & Scoring, First Responder
Ensure generator and Starlink are in place for Timing and Scoring
Ensure all designated areas are marked off with cones or flag tape
Assist with any other set up as needed
RACE SITE TAKEDOWN (3 people)
Under the direction of the Race Director, take down and store in the NSORRA trailer all operations tents including Registration, Timing & Scoring, First Responder
Ensure generator is stored in the NSORRA trailer and the Starlink is taken down
Ensure all designated areas marked off with cones or flag tape are removed and stored in the NSORRA trailer
Assist with any other site clean up as needed
Registration
2 volunteers 8:15 am - 11:30 am
1 volunteer 11:00 am - 2:00 pm
Your primary responsibility includes taking attendance of race participants, confirming their racing number and class and confirming their transponder works on the LiveLaps tablet. Also, selling 50-50 tickets for charitable causes.
ROLE & RESPONSIBILITIES
Take attendance by confirming the racer, class and bike number on the LiveLaps tablet.
Confirm their bike number. If the bike number does not match, instruct the rider to update the number on their motorcycle.
Do a scan of their race helmet to ensure it works in the system. If it doesn’t, they will need to purchase a new transponder.
Collect and record any camping fees.
Set up the awards and holeshot shirts for each group.
Morning - Peewee, School Kid, Super Mini
Mid-day - Junior, Women, Intermediate C, Intermediate B
Afternoon - Intermediate A, Plus 50, Expert, Pro
Selling 50-50 tickets for charitable causes
ADDITIONAL INFORMATION
You will be provided with a notepad and pen, table, tent
We recommend you bring a camp chair, food & drinks (cooler)
Timing and Scoring
2 volunteers - Morning
3 volunteers - Mid-day
2 volunteers - Afternoon
This position requires focus, teamwork, and strong organizational skills. This role is performed in a busy environment where accuracy is of utmost importance.
ROLE & RESPONSIBILITIES
Monitoring lap scans as they come in to ensure the scans are reading and identifying discrepancies between the bike passing through and the online system (right class, right bike number, right race, right transponder number, etc...) and documenting corrections that need to be made.
Making corrections and updates in the Livelaps system to ensure accuracy.
Inputting bike numbers on the back-up timing system.
Scanning rider transponders on the start line with a handheld device to ensure riders are accounted for, transponders are working, and information is accurate.
Starting the race on a handheld device and manually recording times for line starts, plus ensuring start times are accurate.
Starting Countdown clock in conjunction with the race start times.
Understanding emergency procedures and communicating any tape breaches, safety concerns or injuries to race officials and/or medical team.
Recording holeshots
Reporting podium finishers and holeshots to Registration for awards
Work collaboratively with other volunteers to record number and time
ADDITIONAL INFORMATION
We recommend individuals who thrive in a fast-paced environment.
We recommend you bring a chair, water and snacks.
Flagger
1 volunteer - Morning
1 volunteer - Mid-day
1 volunteer - Afternoon
This position is essential to assist our timing and scoring volunteers as well as keeping a safe area for everyone around. The ideal candidate should be able to have a loud voice to call out the race number of approaching race participants.
ROLE & RESPONSIBILITIES
Calling out the race number of approaching participants to the Timing & Scoring table.
Enforcing full stop at the timing and scoring (or near full stop if cleared by Timing & Scoring).
Controlling race participants in no-passing zone (marked by cones) by ensuring nobody is stopped in the area
Moving race participants through Timing & Scoring one at a time.
ADDITIONAL INFORMATION
You will be provided with the following:
Yellow flag (for laps), a checkered flag (for final lap) and signs for different race finishes.
We recommend you bring water and a camping chair.
Sweeper
3 volunteers - Morning
3 volunteers - Mid-day
3 volunteers - Afternoon
The sweepers play an important role in the success of our events. In this role, you provide essential support on the course and ensure the event runs smoothly.
ROLE & RESPONSIBILITIES
Assist race participants in challenging areas, experiencing mechanical issues, etc.
Provide support for injured race participants until medical support arrives.
Report infractions and misconduct to the race officials or to the timing & scoring table. (Race number & description of infraction)
Completing a final lap after each class race has concluded to ensure the course is clear and no participants are left stranded or in distress.
After the final afternoon race, ensure all tape is removed from the course and deposited in garbage bags in the NSORRA trailer
ADDITIONAL INFORMATION
At the event, you will be provided with the following:
Jersey or safety vest
Radio
Tape/tools for fixing broken tape or stakes
We recommend you bring a backpack for water and tools
Tikes on Bikes
(2 volunteers)
Set up the simple course with pylons in the start area
Take names of those who would like to participate and make sure they have a NSORRA membership
Organize riders on the line, checking they are wearing the proper safety gear
Run the ride for 10 minutes
Remove pylons
Parking Attendants
(2 volunteers)
Parking attendants can direct attendees to designated parking areas as directed by the landowner or Race Director.
Directing traffic to park in such a way to leave as much room as possible for all attendants.
Ensure nobody is parking in restricted areas, including the Emergency Evacuation route.
Start/Finish Area Attendant
(1 volunteer)
Recording Line starts
Verifying Holeshot info to be reported to Timing and Scoring
Refuelling generator(s)
Fixing any issues in the Start/Finish area
Repair broken tape
Track Prep (before race day)
(2 volunteers)
Help prepare the track to configure the course.
Installing tape, markers and stakes.
Removing dead fall, cutting branches in the way, etc.
Cutting tall grass and small saplings
May require the use of tools such as chainsaw, weed whackers, loppers, rakes
